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HomeAbout CommunicationsMarch 2023 senate report

March 6, 2023: University Senate Report

Office of the Provost

Updates

Executive Searches and Leadership Updates

College of Engineering and Applied Sciences:

Andrew Singer was named dean of CEAS, with a start date of July 3, 2023. He was selected following a competitive national search. Singer joins Stony Brook from the Grainger College of Engineering at University of Illinois, Urbana-Champaign. Click here to read the full announcement.

Graduate School:

The Provost’s Office has opened this position for application by internal candidates. The position will remain open for applications through Thursday, March 9. Click here to view more information. 

College of Business:

The Provost continues to engage with prospective candidates to lead the College of Business as its next dean. More information will be shared as soon as it is available. 

 Continuing, Professional and Executive Education:

The Provost’s Office is seeking a Vice Provost for Continuing, Professional and Executive Education, and has opened this position for application. This is being conducted as a national search, open to external and internal candidates. The position will remain open through March 30. Click here to view more information.

Vice Provost for Academic Affairs:

The Provost’s Office leadership team has been conducting a review of leadership portfolios to ensure that our office is structured to best support the services needed by the academic community. This process had led to the creation of a Vice Provost for Academic Affairs role, achieved through a realignment of current vice provost roles. We are repurposing the vacant Vice Provost for Research and Infrastructure role, as well as redefining the focus of two of our existing roles, currently the Vice Provost for Faculty Affairs and Diversity, Equity, and Inclusion, and the Vice Provost for Curriculum and Undergraduate Education. These changes will fully take effect when the Vice Provost for Academic Affairs role has been filled, which we anticipate will have a summer start date. Click here to read the full announcement. The Provost’s Office is currently assembling a search committee and will share more when the search is launched.

Vice Provost for Curriculum and Undergraduate Education:

Elizabeth Newman, who has served as Vice Provost for Curriculum and Undergraduate Education since 2021, has been hired as dean of the College of Liberal Arts at University of Texas, Arlington. She will join UT-Arlington this summer. Click here to view the full announcement. The Provost’s Office is reviewing recommendations of candidates to serve as interim vice provost. The interim leader will be announced in the coming weeks.

Southampton Graduate Arts Program Leadership:

The Provost’s Office recently announced to Southampton Graduate Arts Program faculty and staff that Robert Reeves would step down as associate provost for the program. Paul Harding, director of the creative writing and literature MFA program, will serve as interim associate provost.

Initiatives

IDEA Fellows:

Several candidates have accepted offers to join Stony Brook’s faculty. Search committees and deans are working through a few final potentials offers to complete this hiring cohort. The Provost’s Office plans to announce the complete cohort of hires in March.

Events and News of Note

SUNY Korea visit:

The Provost traveled to South Korea to take part in Convocation activities at SUNY Korea. While there, Provost Lejuez met with students, faculty, staff, and other key partners of SUNY Korea.

Academic Programs

Name change of IESE:

Effective March 2, 2023, former Institute for Energy Sustainability and Equity (IESE) has changed its official name to Institute of Energy, Environment, Sustainability and Equity. The Provost has approved this change with consent from the University Senate.

Faculty Affairs

Faculty Accolades

  • Congratulations to the new cohort of SUNY Distinguished Professors:
    • Dr. Danny Bluestein, Distinguished Professor, Biomedical Engineering;
    • Dr. Rowan Ricardo Phillips, Distinguished Professor, English;
    • Dr. Martin Rocek, Distinguished Professor, Institute for Theoretical Physics;
    • Dr. Judith Ann Crowell, Distinguished Service Professor, Psychiatry;
    • Dr. Lawrence Colwyn Hurst, Distinguished Service Professor, Orthopedics;
    • Dr. Georges E. Fouron, Distinguished Teaching Professor, Africana Studies.

Navigating SBU

  • The Office of the Provost continues to run this orientation program for junior assistant professors. A workshop run by the Graduate School on “From Mentor to Mentee” addressing best practices in mentoring was offered on February 17.
    • Additional sessions of the Navigating SBU program on topics of interest for our junior faculty will take place biweekly during the academic year. Upcoming sessions include communications training, Brightspace and best practices in teaching, and experiential learning workshop and career conversations. A detailed schedule is available on Faculty Pathways. We keep on encouraging our assistant professors to take advantage of this opportunity not only to learn about resources and best practices but also to connect with peers.
    • We note that these workshops are open to any faculty member interested in participating. For more information, please contact faculty_affairs@stonybrook.edu. 

Emerging Leaders

Emerging Leaders is a program for associate professors at Stony Brook University who have been nominated by the Deans of Colleges and Schools from West and East campus. The program is designed to support the next generation of higher-education leaders in research, education, and administration. Discussions and workshops are part of the program and revolve around various themes including strategic thinking and decision-making, teamwork, career pathways, and managing conflicts. A wide range of topics are addressed through a diversity, equity, and inclusion lens to further our institutional pathway towards equitable success. At the end of this three-semester program, participants will complete a leadership project under the guidance of the university leaders.

    • A workshop on February 17 addressed conflict management and was led by the Alda Center for Communicating Science.
    • Next offerings of this program will include leadership conversations, and ways to promote teamwork.

Reminder of awards nominations

  • Trustees Awards: Stony Brook Trustees Faculty Awards support promising early career faculty, and provide research, scholarship and art-making funding opportunities. Five Stony Brook Foundation Trustees Faculty Awards of $20,000 each are competitively available. Please click here for additional information.
    • Deadline: April 15, 2023.
  • Outstanding Mentor Awards: These awards recognize senior faculty who have served as exemplary mentors. An outstanding mentor has demonstrated exceptional commitment to faculty mentoring of non-tenure track, pre-tenure and mid-career faculty. Up to three awards are given annually and include a $2,000 honorarium. Please click here for additional information.
    • Deadline: March 15, 2023
  • CELT Celebration of Teaching Awards: These awards acknowledge the efforts of Stony Brook educators who use exceptional teaching practices, dispositions, and proficiencies. Awardees demonstrate outstanding passion for teaching; personal concern for students; and a devotion to inspire and nurture a learning desire in their students. Email celt@stonybrook.edu with any questions.
    • Nomination information will be available later this month.

 

Enrollment Management

Registrar

Fall 2022/Winter 2023-degree conferrals in progress.
Spring 2023 Registration related activity:

  • Attendance Verification in progress - To remain in compliance with Federal Regulations, Stony Brook University must determine if a student maintained eligibility for Title IV Financial Aid. Financial Aid eligibility is determined based on a student’s attendance or participation in an academically related activity in the class.
  • March 10 Drop Down: Last day to submit an approved adjustment form for selected AMS, MAT, MAP, PHY courses to the Office of Registrar. Changes must be processed by 4:00 PM
  • Spring Break - Monday, March 13 - Sunday, Mar 19, 2023
  • Mon, March 27 Major/Minor Changes Begin: Students can begin to submit major/minor changes effective Fall 2023 Semester
  • Fri, Mar. 31 – Deadlines for the following actions. Changes must be processed by 4:00PM
    • Course Withdrawal: Last day students can process a withdrawal from individual courses(es) via SOLAR. "W" (withdrawal) will be recorded on transcript.
    • Section/Credit Change: Last day to submit a Section/Credit Change Form to the Registrar.
    • GPNC: Last day students can select Grade/Pass/No Credit (GPNC). Nonpetionable.
  • Mon, Apr. 3 - Advanced Registration: Begins for Summer/Fall 2023 according to enrollment appointments
  • Fall 2023 and Fall 2028 Fall Break date changes:
    • Fall Break- Monday, October 9 - Tuesday, October 10 *School of Dental Medicine, School of Medicine, School of Health Professions (*Classes in session. Please contact the program for additional information.)

Financial Aid

  • Successfully packaged new students in January - almost 2 months earlier than prior years.
  • We continue to increase the number of scholarships within Scholarship Universe - This increases the applicant pool and allows better use of institutional funds.
  • The office continues to improve our outreach efforts - we are proactive in communicating with students on outstanding documentation to ensure they are notified of their awards in a timely manner.
  • Students who were selected for federal verification were notified early of what documents were needed.
  • On January 18th first federal disbursement for the spring 2023 semester.
  • 21,678 spring 2023 awards were disbursed, totaling $64,949,919.27.
  • Out of the 21,678 awards disbursed, 18,200 were from federal aid (totaling $53,779,129.00).

Domestic UG Admissions

  • Preparing for Admitted Student Days on April 15 and 22, expecting around 3,000 admitted students and their families.
  • Hosting school counselors from around NY on March 22, the event will be talking about Stony Brook programs outside the traditional STEM fields we are known for.
  • Spring Travel has begun with over 350 college fairs and visits planned. In addition, counselors will be meeting admitted students around the country at their high schools, coffee houses, and restaurants to answer the students' and parents' questions.
  • Fully Launched the Joint Admissions Seawolves at Nassau and Suffolk with communications now integrated and the sharing of information between institutions. Over 100 students have expressed interest in these programs.
  • Fully launched an interactive matriculated student checklist to help guide students through the process of registering for classes, orientation, taking placement exams, etc.

International Admissions

  • Invited by EducationUSA and Fulbright Commission Portugal to conduct training for selected, high achieving 11th graders (Competitive College Club) on U.S. education and college application from late March to November 2023
  • Hosted a group of high school students and counselors from Escola das Nacoes Brazil on campus.
  • Reached out to the students and counselors in Turkey and Syria on the effect of the earthquake.

Graduate and Health Sciences Admissions

  • CAS integration into Slate continues. So far, ATCAS, PTCAS, OTCAS, CSDCAS (Speech Language Pathology), SOPHAS (public health), SOPHAS Express, and HAMPCAS (Health Admin) have all been integrated. We are currently working on DICAS (Dietetic Internship and the new Master's in Professional Nutrition Practice), and lastly CASPA (Physician Assistant). The project is set to conclude in April 2023
  • The communication campaign is well underway to increase the submission of applications, the application completion rate, and yield

Undergraduate Education and Curriculum

  • Teaching and Learning Symposium: Join CELT for the return of the Annual Teaching and Learning Symposium on Friday, March 24. For more information: https://www.stonybrook.edu/celt/celtsymposium.php
  • Committee Letters: For students applying to the 2025 cycle and later, the university will no longer offer committee letters for students applying to professional health programs. Click here to view the university-wide announcement from the Provost. We will shift away from providing committee letters and will focus our efforts on other resources to support our students’ success when applying to these programs. Starting next academic year, Academic Transfer and Advising Services will introduce a variety of programming to help students prepare for the application process to professional programs. Areas of focus include a personal statement workshop, strategies for identifying faculty who can serve as recommenders, and mock interviews. The university will also offer a new service to students to assist in requesting and storing letters of recommendation. Click here to view FAQs with more information.

Graduate School

Fulbright accolade

  • Stony Brook was named a Fulbright US Student Program Top Producer for the second time in three years. We are the only SUNY doctoral institution to receive this distinction.
  • Equity in Graduate Education Consortium: We have joined the Equity in Graduate Education Consortium and will be hosting two workshops on Equity in Graduate Admissions in April. These will be April 12 and 19 from 1 to 3 p.m. via Zoom.
  • Graduate School Awards: The call for 2023 Graduate School Awards is now live. Nominations are due March 20.

 

Global Affairs

Global Conflict Scholarship

  • The selection process for applicants of the Global Conflict Scholarship were finalized for the upcoming 23/24 academic year. New applicants are encouraged to apply by March 15.

Support for students from Turkey and Syria

  • Coordinated communication between OGA and the Student Affairs Student Success Team was sent to SBU students from Turkey and Syria.