Reporting, Deliverables and Closeout

By accepting external funding, our institution agrees to comply with the terms and conditions associated with the awards. It is a shared responsibility of the PIs, departmental business/administrative offices and central offices. Generally, grants, contracts, cooperative agreements and other funding mechanisms may require some or all of the following reporting: technical, financial, patent and invention, and property inventory for both purchased and sponsor supplied equipment. While the Offices of Grants Management and Intellectual Property Partners are responsible for the financial reports (e.g. FFR, SF 425, quarterly financial disclosure, cumulative invoices), property inventory and patent and inventions reports, PIs are required to understand and comply with the technical/programmatic reporting requirements of their awards, which involves becoming familiar with reporting formats, templates and any online submission portals. These reports may be referred to by the sponsor as: RPPR (Research Performance Progress Report), Technical Report, Performance Report, Project Report.

In some cases (e.g. NIH RPPRs), the PI and the Office of Sponsored Programs (“OSP”) work together to complete and submit the report. In others, PIs are encouraged to discuss and share the report with OSP prior to submission (e.g. NSF).

Outlined in his section are the types of reports that may be required and the individual or department that is responsible for the submission of these reports.