DEPARTMENT TOOLBOX
APPOINTMENTS
NEW APPOINTMENTS
The system(s) and resources needed to recruit for and then appoint a new (or replacement) position depends on the position you are looking to fill. For more information, visit Hiring a New Position.
OTHER APPOINTMENTS
- UUP Probationary Appointment
- UUP Permanent Appointment
- UUP Permanent Appointment in a New Title
- WC Faculty Reappointment, Promotion, Tenure - contact the Provost's Office
- HSC Faculty Reappointment, Promotion, Tenure - contact your Department Administrator
- Student Appointments (GA/TA/RPA/SA/FWS/RA/Sr.RA)
PERFORMANCE DEVELOPMENT
- UUP Performance Program & Evaluation Requirements
- UUP Performance Program & Evaluation - Points to Remember
- RF Performance Program Guidelines
For all Forms & Guidelines visit Programs and Evaluations.
Questions?
For State appointments, email hrs_state_appointments@stonybrook.edu
For RF appointments, email rf_appointments@stonybrook.edu
PAYROLL
STATE
- MyPaycheck
- NYS Payroll Online (NYSPO)
- State Payroll Calendar
- State Hourly Payroll Calendar
- State Payroll Deadline Calendar
- State Hourly Submission Deadline Calendar
More Questions? Email state_payroll@stonybrook.edu
RESEARCH FOUNDATION
- MyPaycheck
- RF Self-Service
- RF Payroll Calendar
- RF Hourly Payroll Calendar
- RF Payroll Deadline Calendar
- RF Hourly Submission Deadline Calendar
- RF Faculty Summer Payroll Schedule
- RF Payroll Specialist and Drop Numbers
More Questions? Email rf_payroll@stonybrook.edu
BENEFITS
TOTAL REWARDS & BENEFITS
For State and Research Foundation Total Rewards and Benefits, visit Total Rewards & Benefits.
More Questions? Email hrs_benefits@stonybrook.edu
TIME AT WORK, TIME AWAY FROM WORK
STATE
- Guidelines
- Holidays
- Time Reporting
- Approving Employee Time Reports in SOLAR
- Leave Entitlements for State Faculty/Professional
- Leave Entitlements for State Classified
More Questions? Emailhrs_timeatt@stonybrook.edu
RESEARCH FOUNDATION
More Questions? Email rf_payroll@stonybrook.edu
EMPLOYMENT SERVICES
HIRING A NEW POSITION (or replacement)
The system(s) and resources needed to recruit for and then appoint a new (or replacement) position depends on the position you are looking to fill. For more information, visit Hiring a New Position.
ADDITIONAL EMPLOYMENT SERVICES
- Guidelines for Advertising
- Committee Led Workflow
- Recruiter Led Workflow
- DocuSign Resources
- Hiring Postdocs
- TMS Resources
- TMS DAR Change Form
- Offer Grid User Guides
- TMS Login
- More Employment Resources
JOB BOARDS
- https://www.stonybrook.edu/jobs/
- New York State employment
- HERC- Placement for Partners
- New York State Civil Service Information
- Temporary Staffing Services
More Questions? Email hrs_training@stonybrook.edu
CLASSIFICATION AND COMPENSATION
- Creating and Navigating a Requisition
- Fair Labor Standards Act (FLSA) Frequently Asked Questions
- State and RF Position Standards
More Questions? Email hrs_classcomp@stonybrook.edu
EMPLOYEE RECORDS & VERIFICATIONS
- For Hospital employees, contact sbuhhr@stonybrookmedicine.edu
- For Long Island State Veterans Home employees, contact lisvh_hr@lisvh.org
- For WC & HSC Employees, visit Verifications
HRIS
Access to HR Systems
HR Data in Peoplesoft
DocuSign Resources
TMS Resources
TMS DAR Change Form
More Questions? Email hrs_hris@stonybrook.edu
TRAINING & ORGANIZATIONAL DEVELOPMENT
- Workplace Learning
- Campus Workshops
- Biz Library
- New Employee Resources
- Performance Programs and Evaluations Forms
For questions or to request a customized training, email hrs_training@stonybrook.edu
ADDITIONAL RESOURCES
RESOURCES FOR...
HIRING A NEW POSITION
The system(s) and resources needed to recruit for and then appoint a new (or replacement) position depends on the position you are looking to fill.
State and RF staff positions
- Our Talent Management System (TMS) is used to both recruit and then appoint State and Research Foundation staff positions. For information on how to request the appropriate level of permissions, create and navigate a requisition, the search & selection process including search chair or committee training, creating offers of employment, onboarding and more visit TMS Resources.
FACULTY (WC OR HSC)
- INTERFOLIO is the system used to recruit new state faculty. However, the appointing of state faculty is completed outside of the Interfolio system.The Provost’s Office is the area that oversees this process for WC and the SOM Dean's Office oversees this process for the HSC.
— WC Process: for more information on the WC process visit Interfolio Resources.
— HSC Process: for more information on the HSC process, contact your Department Administrator.
- FOR FACULTY ON RESEARCH FOUNDATION PAYROLL (SUMMER APPOINTMENT) the appointing of faculty on Research Foundation payroll for a summer appointment is completed outside of the Interfolio system. The RF Payroll Unit is the area that oversees this process. For more information, visit Summer Appointments.
STAFF FROM A TEMP AGENCY
- TEMP AGENCY FORMS are used to request to hire staff from a temp agency. HR’s Recruitment unit is the area that oversees this process. For more information, visit Temporary Staffing Services.
STUDENT EMPLOYEES
Graduate Assistant (GA), Teaching Assistant (TA), and Research Project Assistant (RPA); Research Aide (RA), Senior Research Aide (Sr. RA); Student Assistant (SA) and Federal Work Study (FWS)
HANDSHAKE is the system used to recruit for student employees. Once your recruitment efforts are complete, the following systems are used to appoint the selected student into the position:
- SOLAR is the system used to appoint a student into a Student Assistant (SA) or Federal Work Study (FWS) title. The Career Center is the area that oversees this process. For more information, visit Student Employment.
- RF APPOINTMENT FORMS are used to appoint a student into the following hourly RF student titles: Research Aide (RA) and Senior Research Aide (Sr. RA). The RF Payroll & Appointments area oversees this process. For more information, go Student Employment Resources
- DOCUSIGN is the system used to appoint a student into the following graduate student employee titles: Graduate Assistant (GA), Teaching Assistant (TA), and Research Project Assistant (RPA). The HR’s Appointment units are the areas that oversee this process. For more information, visit Graduate Student Employment Guidelines.
Need Further Assistance?
Creating a Requisition
hrs_classcomp@stonybrook.edu
Classifying & Compensating Positions
hrs_classcomp@stonybrook.edu
Search & Selection
- State Unclassified Positions: hrs_recruiting@stonybrook.edu
- State Classified Positions: hrs_state_appointments@stonybrook.edu
- RF Positions: hrs_recruiting@stonybrook.edu
Creating Offers of Employment
hrs_state_appointments@stonybrook.edu
rf_appointments@stonybrook.edu
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